It pays to learn how to write a freelance proposal, whether you’re new to the world of freelancing, a seasoned veteran in your field or freelancing while working a full-time job. Convincing potential clients that you’re the best fit for the job (with a strong freelance proposal) is an invaluable skill to learn early on.
Writing a strong freelance proposal that can beat out experienced competitors, is instrumental to winning the best projects and increasing your income as a freelancer.
If done right, a truly great freelance proposal will make your potential clients want you, even more than you want them.
To help you get started on the right foot, I’m giving away my proven freelance proposal template for free right here.
Free Download: My High-Converting Freelance Proposal Template
Now, beyond just the actual format of the freelance proposal template you’re using, you should always strive to put together a freelance proposal that’s designed to provide meaningful solutions for your potential client, not one that just lists out your service offerings like a menu for them to choose from.
And on top of that, in order to stand out from the crowd in a busy inbox, you’ll also need to perfect your cold email outreach strategy.
Even more importantly, you need to communicate your personalized solutions in the way your potential clients wants to read it. Whether that’s in the body of an email, through online proposal software, via mail, or by using the best freelance contract template, you need to have a strong understanding of who your client is before you even get the ball rolling.
This deep understanding of your potential clients is a core foundation that’s been reiterated many times by highly successful freelancers and entrepreneurs in the business books they’ve written and online business courses they’ve taught.
Long before you approach your potential client, you should have a very clear understanding as to why they should hire you for the job. This will challenge you to understand the project, the client’s unique needs, how your strong suits will fit into the equation, and exactly how you can deliver the most value. By time you actually reach out to them with a proposal, your goal is to understand their needs inside & out.
Considering that more people than ever are going it alone as freelancers and solopreneurs (54 million in the US alone), your freelance proposal needs to do an incredible job at selling your services and winning new clients.
In such a cutthroat environment, anything less than your absolute best probably won’t get you very far.
How to Write a Freelance Proposal That Converts (Free Template)
- Make a Strong Entrance
- Sell Your Strengths
- Anticipate and Answer Questions
- Select and Include Relevant Work Samples
- Use a Visually Appealing Freelance Proposal Layout
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To help you write more effective freelance proposals and win higher paying clients, you can pick up my free downloadable freelance proposal template over here.
With that in mind, pulled straight from my own business as a freelance content marketer, here are my five proven steps to writing the best freelance proposal you’re capable of.
1. Make a Strong Entrance
What are you doing to wow them straight out the gates? What makes your email different from everybody else throwing their hat into the ring for this gig?
A captivating entrance that excites, shows you did your research, and delivers actual value, is what will kindle an immediate interest in your potential client’s mind. Start by finding the right remote freelance gigs on sites like Contena (if you’re a freelance writer), Remote.co, Hubstaff Talent, and read through my Ultimate Guide to Landing a Remote Job.
Then, if you’re able to reach your potential client quickly after they’ve posted their request for help, you’ll significantly increase your chances of landing the job.
If you’re a freelance writer sending a cold email to open up a line of communication with a potential client for your blog post idea writing services, start with a subject line like, “My 6 Steps to Driving Traffic for [Company Name].”
This gives them the instant recognition that you’ve already spent some time laying out a proposed strategy, and that you’ve likely done your homework on their business & industry.
In this initial email (a couple hundred words maximum), you’ll touch lightly on each of your steps and continue to weave in how your proven experience and strengths in doing this in the past, will make you the obvious choice for this job. Just remember to avoid any unnecessary business slang that doesn’t add value to the conversation.
Since a freelance proposal is effectively a form of an elevator pitch, explaining why you’re qualified for the job, quickly showcasing your strongest (relevant) abilities is essential to the conversation. You also want to convey confidence in your ability to get the job done without coming off as arrogant.
Making a strong entrance also means demonstrating your commitment towards the project. You want to show you’ve already got some skin in the game.
This can come in the form of crafting a quick and dirty wireframe for a web design project if you’re a freelance developer, writing a 100 word blog post outline for some proposed content if you’re a freelance writer, or sketching out potential logo design concepts if you’re a freelance designer.
Sound like too much work up front? Well, the reality is, this approach is how I consistently win nearly every project I bid on. What you lose in uncompensated time, you make up for by demonstrating your creativity and desire to work with the client, which will only increase your chances of nailing the bid. This is a form of what I like to call opportunity management.
2. Sell Your Strengths
Whatever the task you’re applying to do for a potential client, it’s your job to tailor your strengths to that particular job. Learning how to highlight your most attractive abilities for the specific needs of an individual client is an invaluable skill, and one of the most frequent pieces of advice I give to freelancers who want to start a business of their own. If you need a boost of confidence, take a quick break and browse through my list of motivational quotes that’ll get you into the right mindset for pitching your A-game.
If you have the marketing skills and blogging skills to really sell yourself as a strong content marketer, and not just a freelance writer, then lean on those strengths—give them proof of the results you’ve driven for previous blog posts.
If you’re targeting a logo design project, make sure you elaborate on your creative skills first. Show them that your previous work aligns with the design aesthetic you think they’re going for with their rebrand.
If the project is to proofread a highly technical neuroscience paper, focus on your relevant degrees, and if possible point to other papers within this space that you’ve edited in the past.
Don’t make the mistake of focusing on unrelated or irrelevant strengths (and always keep your proposals as short as possible).
Attempting to cram everything you know about writing or marketing into your proposal is an easy shortcut to landing in the reject pile. Consider listing two or three of your best qualities in terms of how they relate to this particular job, and elaborate on them one by one.
There’s an art to providing just enough detail to help a client understand how your strengths are useful to their business, but not going too far and giving them a full resume highlighting every positive asset.
3. Anticipate and Answer Questions
Unfortunately, not every employer provides a thorough list of expectations or questions for you about their project.
While vague project descriptions can be a bit confusing, you should capitalize on these opportunities by demonstrating your knowledge and experience right off the bat. Show your client that you can identify their problems and propose solutions proactively and you’ve already taken a big step toward closing the deal.
For example, a common question that I was frequently asked when applying for new projects, was if I had done this exact type of job in the past. Now, I anticipate and answer this question before they even have the chance to ask me directly. In my initial reach out email, I’ll include a link or two over to examples of successful campaigns I’ve ran in the past (demonstrating my ability to replicate these results).
To help anticipate what your potential client may ask of you, try and imagine yourself in their shoes.
What sort of unspoken problems or issues might they have experienced up to this point? If you’re seeking to help with a website rebrand, take careful note of existing disjointed branding, poor quality images or logos, and offer up your quick thoughts on the direction you’d want to take, if you’re hired on to help.
Place a metaphorical warm blanket around them by addressing concerns with this project, that they may not yet be aware of. If they’re looking to hire expert help, chances are they may not fully understand what goes into designing new website features, creating a brand book, or crafting compelling blog content. Want to learn more about that? Dive into my list of all the best blogging courses to build your skills today.
If you’re already experienced in your domain, you’ll know what sort of expectations a client might have and what typically goes wrong when it comes to the type of work you handle.
Nothing will make a potential client feel more at ease with you taking on their work from home job, than hearing concerns (and advice) from a well-versed freelancer who’s been there and done that—even if this is just your side hustle and you have another job that commands more of your time. If you craft your answers with your experience in mind, it will place you squarely ahead of the pack.
4. Select and Include Relevant Work Samples
It’s essential that your portfolio and proven work examples speak for themselves. Make sure you cherry-pick only the best and most relevant samples to include with your freelance proposal.
Employers are eager to see that that you have formerly worked on something similar to their project. It makes sense, if you’ve done this exact type of job in the past, they have a sense of reliability that you’ll be able to replicate or exceed your results from before.
Pick a couple of great samples and link off to them in your reach out email and within your freelance proposal. Briefly explain in a sentence or two, how your contribution helped the previous client accomplish their goals.
If you’re new to freelancing and don’t have any relevant samples to send over, then the best you can do is create some of your own. Build a portfolio website, write example blog posts, design your own logos, crunch sample data, show you’re experienced at teaching others how to start a blog and make money blogging.
When you send over a link to your portfolio that shows you can accomplish for yourself, what they’re seeking to have done within their own business, you’ll immediately pique their interest. If you’re still looking for the best places to find great freelance gigs and remote jobs, check out my ultimate guide to landing a remote job.
5. Use a Visually Appealing Freelance Proposal Layout
First impressions are everything, which is why a winning freelance proposal should be aesthetically pleasing, crisp, and well-organized.
Even before potential clients start reading your proposal, they will certainly form an attitude towards the content of your work, solely by the looks of it. Depending on what you’re proposing, you might need nothing more than a simple Microsoft Word document to state your case, or you might require something snazzier to sell your services—especially if you’re working on an internal project proposal for a company you already work with.
In my own freelance business, I choose to use apps like Bonsai, which I feel give my freelance proposals a visual edge above the average proposal. Bonsai has an awesome free trial, so you can check it out for yourself risk-free. Here’s the Bonsai free trial.
If you prefer to send proposals purely in the body of your emails and want to avoid fancy-pants online tools, I’d recommend at least using an invoicing tool like FreshBooks.
If nothing else, using a more advanced visual layout tool gives me the opportunity to communicate that I place a high value on personal branding and maintaining high quality deliverables.
Utilizing these five steps to create your freelance proposals, will ensure you’re doing all you can to set yourself apart from the competition.
Whether your goal is to land higher paying clients for your existing business or validate your idea for a service offering to get into, starting with a solid foundation of being able to pitch yourself is essential.
Grab my (free) freelance proposal template today.
149 replies to “5 Steps How to Write a Freelance Proposal (Free Template Download) in 2023”
Am from Nigeria and new to freelance world
But I have strong desire to be successful via your assistance
Wishing you the best of luck, Uche!
This was a great article about writing best proposals to land good company work.
Your blog really tackled this topic in detail. Thanks for sharing your knowledge with us Ryan. 🙂
You’re welcome, Ralph!
You’re welcome, Vic!
Wow this really tackled my problems. Thank you
You’re so welcome! 🙏
Thank you so very much, Ryan!… As a single mom raising two wonderful boys (one of them a freshman in college), I am always trying to find ways to expand my possibilities as a professional Spanish translator, proofreader and book narrator, therefore, your templates were an amazing tool to have and implement!!…
You’re welcome, Dinorah! 🙂 happy pitching!
Hi Ryan. Thank you for sharing your templates. It will surely serve an enormous help for me especially now that I have a zero experience in Virtual Assistance. I’ve been a 12- year classroom educator though but this is a different field. I am crawling like a baby that I have to learn a lot of things on my own. I am grateful that I found you on the net. You are heaven sent.
You’re very welcome, Maria! Wishing you the best of luck in this new adventure 🙂
I am just starting off as a Digital Marketing Executive and registered early-on on Upwork and Fiverr but I don’t know to win clients online for business. Your guidance has helped me a lot. Thanks so much!!!
You’re very welcome!
THANK YOU, RYAN
THANK YOU, RYAN
YOUR FREELANCING PROPOSAL IS QUTE GOOD.
Nice! Glad to hear it 🙂
Thank you Ryan. I’m getting ready to open a business in April. This was extremely informative for me.
Glad to hear that, Angela! Good luck with your freelance business 🙂
It was a great read! I am starting a freelance hustle on the side, and I think your tips will be very helpful in writing a freelance proposal. I am so glad that you shared this template, it will be very helpful for many freelance writers. I gained a lot of insights from this article, and I will be using all of them when I create a freelance proposal for myself. Thanks a lot for sharing this useful article, it was a great help.
Nice! That’s awesome to hear, John. I really appreciate how present you’ve been in my comments over here 🙏 feel free to drop me an email anytime there’s something I can help with!
Another great article. I discovered your site a few weeks ago and am still in awe of all the in-depth content that you have put out for bloggers. Thank you for all the help!
Did you share tips for a higher freelance writer for my technology blog
Wishing you the best of luck, my friend!
Please I need help on how to go about it
Good luck! Following these steps should set you up in the right direction. Check out this guide too: https://www.ryrob.com/why-freelance-while-working-full-time-and-how-to-do-it/