Too many freelancers (particularly new ones) rush into working with clients without getting a freelance contract template signed and put into place.
Trust me, I know. It can be tempting to skip the “formalities” of getting a freelance contract signed by your busy client when you’re an independent contractor—especially if you’re just doing some consulting work for a mutual friend, or you’re in the midst of the excitement around landing your first big client. You just want to get to work and start getting paid.
However, not getting even a quick & easy freelance contract (like my free freelance contract template you can grab right here) signed before starting your freelance project can be a potentially devastating decision with far-reaching consequences.
To help you get started and avoid confusion with your clients, I’m giving away the actual freelance contract template I use when signing on new clients like LinkedIn, Zendesk, Intuit, Fundera, Close and more (for free).
Free Download: My Freelance Contract Template (Microsoft Word and PDF)
In my experience since I started freelancing on the side several years ago as an independent contractor, most freelance client relationships will continue on without any issues, but there’s always the off chance that there’ll be a miscommunication about something.
Without a freelance contract template in place within your business, you’re leaving yourself open to non-payment, liability, and potential legal troubles.
I recommend reading this post all the way through from top to bottom, but if you prefer to jump around, here’s a hyperlinked table of contents that’ll take you straight to each clause you’ll need in a freelance contract. And of course, you can grab my free template right here.
9 Freelance Contract Template Essentials to Stay Safe and Get Paid on Time (Free Template)
- Clear Introductory Statement
- Terms and Conditions
- Scope of the Project
- Changes and Revisions
Disclosure: Please note that some of the links below are affiliate links and at no additional cost to you, I’ll earn a commission. Know that I only recommend products and services I’ve personally used and stand behind. When you use one of my affiliate links, the company compensates me, which helps me run this blog and keep my in-depth content free of charge for readers (like you).
Now, it’s finally time to dive into this deep dive on how to create a freelance contract template to use with clients in your freelance business.
More importantly—by having a freelance contract (agreement) in place before you start your freelance projects as an independent contractor, you’re making sure that both you and the company or individual hiring you, know exactly what your relationship entails—and that you’re leaving no major room for grey area about what you’ll be delivering.
It stands to reason that the best freelance contract template prevents potential disagreements and misunderstanding down the line, should your client change their expectations during your contract period, or in the event you deliver a piece of work that’s not what they were expecting—in this event, a solid freelance contract template will keep both parties happy.
In this post, I’m going to walk through the essential elements every freelance contract template needs to include, whether you’re a writer, designer, marketer, developer, consultant or otherwise. And I’ll be pulling from the actual freelance contracts I’ve used for my freelance content marketing business for years, including deals like:
• An $80,000 agreement for 2 posts per month, that’s continued for the past twelve months.
• Another contract that’s translated into $17,500 for 7 blog posts so far.
• And the last one that solidified a $10,000/mo retainer contract for 4 posts per month.
Here’s the real purpose of a freelance contract template
Chances are, even without a freelance contract signed, you still know what your client’s expecting from your new relationship—the exact work that needs to be completed, and in what timeframe.
Your client also probably knows your expectations of them, most importantly, how much they’re agreeing to pay you for the work, and by when.
However, a freelance contract agreement solidifies these conversations that often take place over the phone or via long email threads, and removes any doubt, ambiguity or confusion.
A freelance contract also takes away the opportunity for the (in my experience, rare) unscrupulous party to claim they didn’t know what’s expected of them.
And on top of these more obvious reasons, the sheer act of asking your client to sign a freelance contract with you—clarifying the details of your new working relationship—will give you a chance to fully qualify them and see if they’re really 100% serious about kicking off the project you’ve agreed to.
If they’re not ready to sign a binding contract that states how much they’ll pay you, when, and for which deliverables, then my advice—like the business advice many entrepreneurs have shared with me—is to not work with them at all.
Run for the hills, especially if you have no mutual connection to the potential client (like if you started the dialogue from a cold email campaign and don’t really know anything about them).
Better yet, find a client that does respect and trust you enough to sign a freelance contract with you.
If you don’t get a freelance contract signed, you’ll only open yourself up to the (very real) risk of non-payment after delivering work or running into misunderstandings about deliverables.
Plus, when you have a client who’s Skyping you in the middle of the night, demanding a third set of revisions before they pay you, or changing instructions and requirements the day before the project’s due, you’ll be glad you got a freelance contract signed that stipulates timelines and costs for additional revisions & requests.
Even if you do get your client to sign a freelance contract and things still end up going south, you’ll stand a much better chance of effectively suing the client that won’t pay up, keeping in mind that litigation comes with it’s own new set of costs, risks, and time.
But, you don’t want to go overboard on your freelance contract either
The last thing you want to do is send a potential client a 20-page freelance contract, however.
You won’t get very far sending multiple pages of legalese that covers every conceivable possibility, whether the scenario is likely or not, and it’ll only add more friction between you and getting your client to sign on the dotted line.
That’s why I personally use Bonsai to send out my freelance contracts.
Instead of sending a freelance contract to my new client in just a simple Google Doc format where they’ll need to insert a signature file (or print, sign, and scan it back into a new legal document), Bonsai allows me to upload this exact contract I use, then send it to my clients in a manner that lets them quickly sign with just one click—all digitally.
And seriously, I can’t recommend Bonsai enough. It’s made for freelancers, by freelancers. They even have a free 14 day trial you can sign up for right now and if you end up liking it, upgrading to the full version only costs $24/mo. It’s seriously a steal for how much easier it makes getting my freelance contracts signed.
Regardless of the tools you’re using, there are a few freelance contract essentials that you need to include to make your life easier as an independent contractor.
Free Download: Grab My Freelance Contract Template (Microsoft Word and PDF)
Disclaimer: Be sure to adapt my freelance contract to meet your own unique needs. This post pulls from the actual contract I use in my business (that has been constructed and tweaked with legal help over the years), but I’m not an attorney and this post should not be interpreted as legal advice.
Given the specifics of your line of work, you may want to include other possible clauses that make life easier for you, help protect your type of business, and attract the types of clients you want.
With all of this in mind, we’re going to dive into the essential elements every good freelance contract needs to cover.
9 Freelance Contract Template Essentials to Stay Safe and Get Paid (On Time)
This freelance contract intentionally contains only the most important elements that’ll help you get started today.
This section is pretty self-explanatory, as it simply introduces the main parties to the independent contractor agreement and offers a very short overview of the agreement.
For simplicity sake, this section of the freelance contract also establishes the “Client” and “Contractor” designations so that both parties will be referred to as such throughout the rest of this binding agreement.
Next, your short overview should describe what, in general terms, you’ll be doing for the client.
Here’s an example of a full introductory statement pulled from a recent freelance contract with a new client of mine:
Ryan Robinson (also known as “Contractor”) will provide Planio GmbH, (also known as “Client”) with blog posts and reasonable promotion/distribution as to the specifications detailed in the Terms and Conditions below.
Simple and concise, that’s it.
You’ll spell out the specific details of your agreement later on in the Terms and Conditions below.
Finally, you’ll want to include a mutually agreed upon start date for the commencement of your freelance contract—when you’ll begin doing the actual work for your client.
I usually establish this future start date over a phone conversation (or email) when finalizing the details of what my client needs and when I can handle getting started.
Otherwise, your start date can be the day your client signs the freelance contract.
Bottom line, there’s no need to get too detailed in this section—just the essentials.
The purpose of your introductory statement is to ensure that you know who you’re working with, and that both parties understand the general purpose of the relationship (expectations), so nobody gets an unwelcome surprise.
As a freelancer, you can’t afford to allow any confusion about key expectations with your client relationships, whether they’re tasks you’re expected to do, or items you expect to receive from the client (that help you accomplish your job).
This is the section of your freelance contract agreement that clearly lays out these expectations.
Begin your Terms and Conditions by establishing what you want from your client—principally what the agreed level of payment is, how it should be paid, and when payment is due.
Ideally, you’ll have already agreed to a freelance contract arrangement that gets you paid by the job (or deliverable), rather than by the hour—especially if you’re running your freelance business on the side of other employment—you’re an independent contractor after all, not an hourly wage earner.
By having your payment rate specified clearly at the top of this section, you can avoid any potential disagreement afterward, should your client try and pay a lesser amount once the work is complete.
If you and the client agree to an upfront deposit, followed by one or more progress payments on the way to your final deliverable, these milestones should be outlined and specified here, too.
The next part of this section is very important: Your deliverables.
This is where you’ll bullet-point out specific details about what you’re agreeing to provide the client, and when you promise to deliver them by.
This section does need to be in sufficient detail—enough so that there’s no grounds for confusion.
For instance, if you’re a freelance writer engaged in crafting a blog post for a client about a particular set of blog topic ideas, you should specify here what the post is about, an approximate word count, and the day that it is due for delivery to the client.
You may wish to break the project up and include milestones along the way for larger freelance projects, particularly if there are likely to be different delivery dates for different sections of the project—like a series of blog posts.
Depending on your freelance specialty, you may need to include details about how you’ll deliver your work too.
For example, which file format—delivery as a PDF vs Word document or a JPEG vs Adobe Illustrator source file can be drastically different from the client’s perspective. You could promise to provide both electronic and paper versions of your signed contract, making it feel more like a true legal document.
Many freelance writers and content marketers may promise to provide extras to their clients on top of just the writing services, such as social promotion, teaching clients how to start a blog, answering a few relevant Quora questions and linking back to the original post, meta descriptions, and pitches to publications for coverage.
If you include these kinds of add-on services (like I do with my content marketing consulting), specify them in this section of your freelance contract agreement.
One of the more frustrating elements of freelancing can be scope creep on a project.
Scope creep is when you and your client agree for you to perform a particular task, but the client asks for extra tasks, add-ons, or an unreasonable number of revisions as you progress through the project—thus increasing the scope of the project. This can be disastrous for any working relationship, even as a freelance contractor—so it pays to specify what you’re responsible for in your written agreement.
If you get along well with your client, chances are that you probably won’t mind doing a little bit extra to make the project turn out that much more awesome—but there’s often a fine line here.
Before long, you can realize that you’ve a ton of extra work for free.
If you don’t establish clear guidelines around the scope of your project within your freelance contract, you don’t have any real evidence to prove that the agreed upon deliverables have indeed changed.
By defining the scope, you can also establish a set ending point for this freelance contract. Think through your answers to helpful questions like:
- Will you be a full-time or part-time freelance contractor for the client?
- Are you going to be working on an hourly rate or on a project fee?
- Is there a clear timeframe (or period of time) when deliverables need to be submitted?
- How will you handle scope of work change requests?
Once you’ve performed all of the tasks within the scope of your project, you’ve technically performed your part of the freelance contract. If your client wants you to perform other work, then they need to set up a new contract for that additional work, not just expect it to be done as part of the initial contract.
Be prepared to change your price (or provide an additional estimate) if you’re asked to do anything outside the agreed upon scope of the original project.
Remember, you’re working with your client, not for your client, so they can’t expect you to perform for free.
Closely related to what’s outlined in the scope of your project, this is another section where it’s up to you to spell out how you’ll be dealing with requested changes, revisions or additions to your original freelance contract.
Personally, I like to use very friendly wording here too…
Thankfully, most clients are perfectly reasonable people.
They may want the occasional change based on circumstances that have shifted on their end, but the majority of freelance clients (in my experience) will not expect multiple edits and revisions beyond what’s already expected.
However there are some very picky people out there—often the perfectionists—who never seem satisfied, and consistently want you to change your work. For free, of course.
Common sense rules how you deal with changes and revisions.
If a client wants a minor, sensible change to design or article that’s not going to add much to your time or expenses for the project, there’s no reason why you can’t accommodate their wishes.
On the other hand, some clients are not particularly certain themselves about what they want.
This clause is especially important to protect yourself from this type of client who’s prone to changing the entire direction of the project when you’re halfway through it—which is obviously disastrous to your workflow.
My standard freelance contract agreement allows clients to make changes if they wish, but they’ll have to pay for it if the requested changes come after I’ve commenced work on the specific deliverable.
If you’re halfway through a project that has to be abandoned in order to follow a change in direction, this clause makes it very clear that they’ll still have to pay for the work you have already done.
However, there are some situations when editing is commonplace (and indeed expected).
In these situations, I’d include a phrase stating that your quote includes one edit (or x number of edits) within a set number of days of delivery.
Again, I’m not an attorney, but I’ve learned and consulted with several attorneys over the years about how to legally protect myself while doing freelance work on the side of full-time employment.
While I’ve been fortunate enough never to have been stiffed on payments by a deadbeat client (yet) or make any disastrous mistakes that warranted close examination of my freelance contract with the client, the first place I’d turn in one of these two events is the legal section of my contract.
The legal section of your freelance agreement needs to protect you from the 1 in 100 situations (hopefully less frequently) when the unexpected does happen and something goes wrong with your client relationship.
You’ll see in my freelance contract template that I’ve included a few sentences that indemnify me from a broad range of consequences a client may believe they suffer from as a result of my work—the work they’ve approved and hired me to do.
Depending upon the type of freelance work you do, it may be worth adding a clause to your freelance agreement about how you’ll handle any confidential information that’s shared with you during the scope of work for this project. Add to that whether or not you’re willing to sign a non-disclosure agreement (NDA) or non-compete agreement, which in my experience are pretty common practice.
I also include a clause stating that if any part of this binding written agreement is not crafted with enough legalese to stand up in a court of law, then that won’t affect the remaining provisions of the freelance contract. While this might sound like unnecessary legalese, it’s actually really important. Though to be super clear, please don’t take this as legal advice from me (as I’m not an attorney).
You don’t want your entire freelance contract to be thrown out on some legal technicality you’re unaware of.
One of the more interesting features of US copyright law (that freelancers should read and pay attention to) is the portion about Works Made For Hire, as the copyright law itself even says, “The concept of ‘work made for hire’ can be complicated.”
In a nutshell, Works Made For Hire states that if a client contracts a freelancer to produce work, and nothing is said about copyright ownership in any agreement, then the copyright actually belongs to the creator, not the person who pays for the work to be done. Clearly, intellectual property rights are complicated business.
So as a freelancer (if you do work without any agreements in place), even if that is a paid project, you actually own the copyright to that work unless you otherwise release it to the client. To be clear, that means you’re the owner of the intellectual property rights to what you create for your client, unless otherwise stated in the scope of work for this working relationship.
Seems kind of weird in this context, right?
Well, that’s why any savvy client will know about this quirk in copyright law, so if you don’t have a provision allowing for this in your freelance contract, expect the client to ask you to sign their version of a copyright release at some point down the line.
Plus, it’s in your best interest to proactively address this in your written agreement with a client (like I do with my template). You don’t want your new client to feel like you’re trying to pull a fast one on them.
Short and simple will do, all you need is to establish clear ownership transfer of the work you create—after you’re paid for creating it.
There is of course, one exception I like to include in all of my freelance contracts when it comes to the copyright section. As freelancers, we like to (need to) showcase our work in order to attract more clients and close more deals.
Hence, it does make sense to include a section in your freelance contract agreement that permits you to use work you’ve created for highlighting in your freelance portfolio, showcasing your skills, and even for use in a greater content marketing strategy that’s designed to attract more clients.
There’s nothing worse than not getting paid for your hard work as a freelancer. Here are a few helpful FAQs I get that are worth thinking through ahead of signing a freelance contract with any new client:
- Will you be getting paid upfront for your freelance work?
- Do you want a 50% deposit before starting the project?
- Are you comfortable submitting an invoice and taking payment after completion of the freelance job?
- Will you accept credit card or PayPal payment from your client, or do you prefer bank transfer? Maybe they have a specific payment process for their contractors already.
- Are you open to working with clients on a flexible payment schedule or will you pause work if payment is delayed?
You don’t want to risk having your payments delayed because the client wants to pay you through some complicated combination of money transferring services—nothing derails the excitement of a work from home job quite like being toyed with on client payments.
We freelancers, like everybody else, have bills to pay.
Whether you’re seeking out well-paid freelance jobs or looking to bring on a couple remote jobs on the side of your full-time gig, your freelance income is self-employed income. You’re an independent contractor with a small business to run, and you probably have plans for that income—savings, keeping the bills paid, affording the next family trip, investing or otherwise.
Not having clear payment terms stipulated in your freelance contract leaves room for clients to delay payment. Here’s the section about payments I include in my own written contracts:
This kind of payment (once per month) works best for me, but you may want to stipulate more payments spread out across the month or otherwise depending upon your type of work.
You can also stipulate that payment be made on a shorter (or longer) timeline after you’ve invoiced the client.
But without clear expectations around payment, it can make budgeting extremely difficult, and your income unpredictable at best.
You can get paid a couple of thousand dollars one week, and only $50 the next.
If you don’t specify when you expect your clients to make payment, then they can choose to pay you whenever they want, rather than when you want them to.
You may also choose to clearly state (or list out) acceptable payment methods in this section too—which is pretty important to clarify as a self-employed freelance consultant with a small business to run, so that you’re making sure to get paid on time.
This is your emergency eject button.
A termination clause allows either party to exit the binding contract, in the event the relationship is clearly not working out for any reason.
I’ve seen cases where freelancers have had ongoing contracts they’ve worked on for a year or more, that have suddenly come to a halt with a one-line email from their client (or even just a complete drop off in response), stating that the work is over with—today.
At least with a termination clause written into your freelance contract, you have a little more time to prepare for the future loss of income if a project gets suddenly axed. Plus, you can specify whether or not there’s going to be a kill fee for terminating your written agreement early.
It also gives you and your client an exit clause for longer-term contracts that have worked out well, but are now either winding down or possibly, because of changing external events, need to be wrapped up.
Perhaps you’ve decided to move in a different direction with your freelance business, for instance.
It wouldn’t be a freelance contract without the signatures of both the freelancer and the client.
You’re now at the finish line, and as the great Anais Nin said in one of my favorite motivational quotes, “Great things happen to those who hustle.”
So, it’s time to get your freelance contract template signed.
You may choose to do this digitally (which I recommend) using an easy one-click signature tool like Bonsai.
Or you can get their signatures directly within the Google Document, via email with scanned signatures, by mail or by using a free online signature maker. No matter if you’re a writer, if you do web design—or you’re a software developer, marketer, project manager or any other type of freelancer—get that contract signed before you start the work!
Personally, I use Bonsai for getting electronic signatures, which makes finalizing freelance agreements with clients in different geographic locations as easy as possible. And if any changes need to be made on a case-by-case basis when you write a freelance contract for a new client, it’s super easy.
If a freelancer is given a standard service contract agreement by a client they have to be careful to ensure they know what they are signing. Some contacts have very nasty one-sided clauses in them. For instance, some firms include restrictions that stop you from writing for anybody else. This puts a freelance writer who normally works with a range of clients, in a highly dependent and precarious position.
By getting in first and providing the independent contractor agreement for a deal between you and your client, you have an opportunity to ensure that the terms are fair and not one-sided. It also makes you look professional.